- Prof Justus C Roux (Convenor)
- The Pretty Great Little Agency (PGLA) (Conference organiser)
- Jan Louw (HUMARGA, Stellenbosch University) (Facility management)
- Nomusa Hlongwa (HUMARGA, Stellenbosch University) (Lab coordination)
- Catering Unlimited, Stellenbosch (Catering services)
- Stellenbosch Institute for Advanced Study (STIAS) (Venue management)
